Everything you might ask, answered.

Deadlinewatch is a tool for tracking deadlines. You enter your due dates, and it shows them two ways: as a running list sorted by what is soonest, and a calendar view that maps how heavy each week is. The point is to see what is coming and with what intensity, while there is still time to act, instead of carrying every date in your head and recalibrating every time the external circumstances change. But that is an oversimplification. I put a great deal of research and work into fine-tuning this specialized tool. The best places to start are the demo page, the methodology, and the blog.

The Dashboard is the running list of your active deadlines, sorted soonest first and split into Priority, Overdue, and Upcoming. It is for daily triage. The Forecast draws the same deadlines as a Curve and a Heatmap, which illustrate the intensity of work each week. To find out more, check out the Views section of the demo page.

It is neither. Deadlinewatch tracks deadlines, not projects. Tasks are a checklist inside a deadline, not a to-do list of their own, and there is no kanban, no assignee, no status pipeline to maintain. It helps you stay on top of your date-oriented commitments, with tools and views built specifically for deadline work.

No. Your existing workflows remain. Your files, your docket, or your portal stay the record of what happened. Deadlinewatch works alongside them as a tool that helps you keep track of your date-oriented commitments. It stores no attachments and keeps no change history, so it is not the place to prove what you did or when.

Deadlines sort by due date, soonest first, and the reference list under the Forecast can sort by Stream instead, either direction. A Stream filter narrows what you see. That is the whole sort. The only math you see is days until due, shown plainly. There is no score, no weighting, and no ranking that decides things for you, because only you know your work and what is at stake. Deadlinewatch gives you the tools. You make the decisions. Why there is no formula chain.

No. The short daily notes on your Dashboard come from a set of fixed templates, not a language model. They state plain facts, like how many deadlines fall this week or which day is heaviest, in calm wording that rotates day to day. Because they are built from templates over your own deadlines, the tool never invents a date or makes anything up. They never tell you what to work on. You read the note and decide for yourself.

Yes. Deadlinewatch runs in your browser and the layout adapts to a phone screen. Swipe right to open the menu, or swipe left to start a new deadline. There is no native app to install. The best way to experience and use the tool is to keep it open on your desktop, in a tab, while you work.

Yes. Press n to add a deadline, slash to focus the Dashboard search, g then d to go to the Dashboard, g then c to open Forecast, and the question mark to see the full list. Shortcuts stay out of your way while you are typing in a field.

Recent features and fixes are listed on the changelog, newest first, each with a date. It is the quickest way to see what has shipped lately.

Past a handful of commitments, your mind stops tracking them as separate items and starts feeling them as one uneven mass: where they cluster, where they thin out, where the next wall is. That distribution is the shape. A list shows the items. It cannot show the shape. Deadlinewatch renders the shape so you do not have to hold it in your head. Your deadlines are a shape, not a list.

A calendar marks dates in cells, one day at a time. It cannot show where the load concentrates across the weeks ahead. Deadlinewatch reads the same dates as a shape: a Curve for the peaks and valleys of the work, and a Heatmap for where the load clusters. Why a calendar is not enough.

Mostly three findings: the limits of working memory (George Miller’s “seven, plus or minus two”), the planning fallacy (Kahneman and Tversky), and the result that deadlines spaced through a project beat one at the end (Ariely and Wertenbroch). Related work on procrastination and on getting commitments out of your head points the same way. The throughline: people cannot hold many deadlines in mind, they underestimate how long work takes, and external structure beats internal willpower. The methodology page sets out the reasoning in full.

Anyone whose deadlines have outgrown memory, notes, and the calendar, or whose job brings new ones every week. Deadlinewatch keeps every deadline in one place and every decision with you. Submissions, filings, renewals, bids, project phases, and personal goals all fit. See the 6 shapes of work it is built around.

Use the Quick-add bar on the Dashboard for a fast capture, or open the full form from Add dates in the sidebar. A title and a date are all that is required. Everything else is optional and can be added later. For more details, go to the Views tab on the demo page.

A deadline name can have up to 200 characters, which is room for a real reference number or a file name rather than a keyword. Stream names are shorter, up to 80, because every one of them has to stay readable as a chip in the picker.

The date picker goes up to 10 years out. You can also enter a date that has already passed, which is how something you are already late for gets logged instead of quietly left out.

Edit the date inline on the card, or open Forecast, tap the day, and drag the deadline onto its new day. Either way only an explicit edit changes a date. Turning on Priority, snoozing, or setting a reminder never moves it, because the date is a fact about the world, not a display setting.

Yes, when the hour matters. A deadline with a due time is due at that time, and its card turns Overdue as soon as the time passes. Reminder emails show the time, and reminders are sent at least 6 hours before it, so you have time to act. With a 9:00 AM send time, a 2:00 PM deadline can have a reminder the day before, but not one on the day itself. A deadline without a time is due until the end of its day, and its day-of reminder goes out at your send time, even if that is 8:00 PM.

Yes. Next to a deadline’s date, click + time to add a due time, or click an existing time to change or clear it. The deadline is then due at that time rather than at the end of its day, and it sorts by that time among deadlines due the same day.

One deadline can have up to 50 tasks, each up to 240 characters, plus 2,000 characters in Description and another 2,000 in Notes.

A link becomes clickable only when it starts with http:// or https://. A bare address like example.com stays plain text, because guessing at which words are web addresses is how ordinary text ends up full of links you did not ask for. This applies in Description and Notes.

Description and Notes both keep plain text, so code stays exactly as you pasted it and nothing is reformatted or escaped behind your back.

No. Set a deadline to repeat weekly, monthly, quarterly, or yearly. The whole series is created up front as real dated deadlines, so nothing depends on you remembering to re-add anything or on completing the last one. A date you miss stays in your list as its own overdue row rather than vanishing, and the card shows when the series ends so you can add more dates before it runs out. A series reaches at most 2 years into the future. The two hard parts of a repeating deadline.

One series creates up to 60 dates in a single go, and 12 unless you change the count. The preview lists every date before anything is created, so you can trim it first. Each date becomes its own deadline, so completing or removing one leaves the rest of the set alone.

Up to 2 years at a time. A new series starts at 12 dates, and you can raise the count to 60 or to 2 years out, whichever comes first, so a monthly series tops out at about two dozen dates and a yearly one at 3. The preview shows you the exact dates before anything is created. When a series runs low the deadline tells you it is ending and offers to renew it. Creating decades of dates in one go would look thorough and age badly, because the dates that repeat are usually the ones most likely to shift.

Yes. A monthly series locks to a fixed anchor day, so the 31st falls on the true last day of every month. January 31 rolls to February 28, then back to March 31, with no permanent slide to the 28th. There is also a checkbox to always fall on the last day of the month.

Add a date puts one extra date into a recurring set, for the occurrence that falls outside the regular cadence. A quarterly filing with one odd month is the usual case. The extra date joins the set and behaves like every other date in it.

No. The set editor takes today or a future date, the same rule the new-deadline form applies to a series. To record something that already happened, add it as a one-off deadline with the past date, or bring it in through CSV import.

No. Each date in a recurring set is its own deadline. Move one, by dragging it on the Forecast or editing its date, and only that date changes. The others stay exactly where they are. This is intentional. It lets you shift a single deadline off a busy week without disturbing the rest of the schedule. The one rule is that a date can’t fall on a day another date in the same set already uses. If you add more dates to the set later, they follow the set’s original schedule, not the date you moved.

The card reads the real dates in the set. Active and on-hold occurrences both count, so a series with a later on-hold date shows “through” that date instead of warning that it ends soon. Completed occurrences do not count, since finished work is not scheduled. Within 30 days of the last remaining date the marker changes to a renewal prompt, like “Quarterly, ends Jan 15. Renew?”, as the cue to add more dates.

Open the recurring deadline’s set from the ↻ marker under its title, then choose Delete this + all future or Delete whole series. To remove just one date, use the × next to it in the set.

Deleting “this + all future” removes the selected date and every later active or on-hold one in the set. Deleting the whole series removes every scheduled date, past and future. In both cases, completed dates stay. The Completed surface is your record of what was met, so no bulk delete ever removes proof that a date was done.

Email reminders are on by default and send 3 days before a deadline is due. You can change the lead times per deadline on the card or when you create it, choosing from day of, 1 day, 3 days, 1 week, 2 weeks, 1 month, 2 months, 3 months, and 6 months. Pick as many as you need for that deadline (up to 8). Only the lead times that can still send are offered, so a deadline a few days out shows the closer ones. Reminders are sent at the send time and timezone set in Settings. A missed deadline costs more than one extra email, so the default is to remind you.

On the card, and when you create a deadline, only the reminders that can still send are shown. A reminder is hidden when its send day has passed, like a 1-week reminder on a deadline due in 3 days. It is also hidden when its send time passed before you added the deadline, or when it would be sent less than 6 hours before a due time. A reminder you picked earlier that can no longer send stays on the card, crossed out, so you can remove it. When nothing can send, the card says so.

The reminders run on a scheduled job on the server, so they send whether or not the app is open in your browser. A separate daily check looks for any due reminder that did not send and flags it for follow-up. Every reminder is an email, so each one that is sent leaves a copy in your inbox. Delivery also depends on your email provider, so whitelist deadlinewatch.com and check your spam folder. Reminders are an aid. The Dashboard is where every deadline stays in view.

Start with the master switch. In Settings, under Email reminders, make sure reminders are turned on. That single toggle overrides every deadline, so if it is off, nothing sends. Next, open the deadline’s Email reminder control and confirm a lead time is selected. Reminders stop while a deadline is set to On Hold, and they send in your account timezone at the hour you set in Settings. Also, do not forget to check the spam folder in your email client. Whitelist mail from deadlinewatch.com so it reaches your inbox.

Yes. The morning after a deadline passes without being marked complete, one overdue note is sent by email. Then it stays quiet. If you move the date and it passes again, one more note follows. You can turn all email reminders off in Settings.

No. A snoozed deadline still sends every reminder you set for it. Snooze lowers it on your Dashboard so it is out of the way, and that is all it does. The rule is simple. Anything still on your Dashboard is reminded about, and anything you move off it goes quiet, which means On Hold and Completed. Snoozing something and then forgetting to wake it is exactly when a reminder earns its place.

Yes, at any level. Deselect every lead time on a single deadline to silence just that one. The master switch in Settings turns the whole email channel off for the account. On Hold deadlines send nothing until they are reactivated.

No, and that is on purpose. Email is the one out-of-app reminder, because it is sent with the tab closed, and you can read it on your phone and overnight, which is exactly when a deadline is about to bite. A browser pop-up only fires while a tab is open, so it goes quiet on mobile, at night, and on weekends. I tested that channel and cut it, because a reminder that looks like a safety net but is not one is worse than no reminder at all.

No. Email is deliberately calm. Reminders are per deadline, only inside the lead window you set, and never sent as one blanket blast. A new deadline gives you a single heads-up 3 days out unless you change it, and one master switch turns the channel off entirely. The default is remind me, not flood me.

They are three separate controls that do not touch the date. Priority puts a deadline at the top of the Dashboard. Snooze lowers a deadline out of your way until a date you pick, without changing anything else about it. Status is where you say whether you are still working on it. An Active deadline stays visible. One put On Hold leaves the active view until you bring it back.

Priority is a single on or off flag. Turn it on and the deadline moves to the top of the list in the Dashboard. It is your signal that this matters more than its date alone would suggest. There are no levels to grade, so you flag the few things that count and leave the rest alone. See Priority in the demo.

On Hold is a parking spot. The deadline is set aside, off your active list but not done, and it sends no reminders while it is there. It moves to its own On Hold surface, and the sidebar shows a count so shelved work stays visible. From there you can Reactivate it back onto the Dashboard, mark it complete, or delete it.

Completing a deadline records that it is done and moves it to the Completed surface, where it stays as your history. A brief Undo appears right after you complete one, and it sends the deadline back to your active list. Once it fades, completing is final, so there is no restore back to active. You can delete it from the Completed page, but a deleted one cannot be brought back. If a follow-up is coming, add it as a fresh deadline. This keeps Completed an honest record of what you finished and when, with the completion date saved.

It marks the date as one you cannot move, and stops it being changed by accident. Most dates in a working week have some give in them. A statutory filing, a court date, or a tender close usually does not, and the lock is how you tell those apart at a glance. A locked deadline shows a red padlock beside its due date and refuses a drag on the Forecast, saying so rather than springing back silently. Unlock it in one click whenever the date really does change. It guards against slips, not against you.

Snoozing only quiets a deadline for a while. It never hides it for good. A Snoozed deadline stays on the Dashboard as a faint single-line row with its real due date, and its Email reminders keep going out, because a deadline you snoozed is still one you are carrying. If you find yourself snoozing the same one again and again, that is a useful signal. Consider whether it belongs On Hold or is ready to be marked Complete.

Two options, depending on when you want it back. Snooze it until a date you choose, and it stays as a quiet single-line row until that day, then returns on its own. Or set it On Hold to move it off the active list with no return date, and bring it back yourself when you are ready. On Hold work sends no reminders and moves off the active view to its own On Hold page, reached from the sidebar. For a known far-off date, Snoozing to that date is the cleaner move. The shelf, not the trash.

Mark it complete. A submission you made on time is a met deadline, and completing it records that. If a revision comes back, add it as a fresh deadline in the same Stream with its new date, so stale details never drag forward. If you would rather not close it out while you wait, set it On Hold instead and Reactivate it when the decision comes in.

A day you do not expect to be working. Set one on Add dates and it is blacked out on your calendars, on its own or as a stretch. Set the days you normally work in Settings, so weekends or a 4-day week are handled once. It is entirely optional. Nothing about a deadline changes when you set a day off around it, and no date ever moves on its own. The point is to see your real working time next to what is due in it, rather than reading a calendar that quietly assumes every day is available.

It stays exactly where it is, and Add dates lists it so you can decide. You have two answers. Keep it there, which is a real choice and often the right one, or move it to the working day before. Both are yours to pick, and the list stops asking once you have decided. It works in both directions too, so setting a week off raises the deadlines already in it, and adding a deadline onto a day off raises it the same way.

No. Deadlinewatch never changes a date you set. If a due date falls on a Saturday, a public holiday, or a day your office is closed, it stays exactly where you put it until you move it. Which dates roll, and where they roll to, depends on the rule behind the deadline and on your own judgment. That call stays yours.

Dates and reminders run on the timezone set in Settings. A due time keeps the timezone it was entered in, and the card shows it next to the time, like 2:00 PM (PDT). Your timezone is detected automatically the first time you sign in, and you can change it any time in Settings under Timezone.

Deadlinewatch anchors your deadlines to the timezone in your settings, not the timezone of the device you are currently using. If your settings say Pacific and you open the app in London, a deadline still counts its days and sends its reminders on Pacific time. That is deliberate, so your deadlines do not shift around just because you traveled for a few days. If you have moved for good, change your timezone in Settings and your dates and reminders realign to the new zone. A due time keeps the timezone it was entered in.

Group deadlines into Streams. A Stream is a named, color-coded category that can be used as a filter. Each deadline carries the color of the Stream across the Dashboard and the Forecast, so make the colors distinct if telling one group of deadlines from another matters to you. You can have up to 100 Streams, beyond which the set would become unreadable.

A stream color changes in Settings. A new stream is given one automatically, so you never have to pick a color to get started, and you can change it whenever you like. One deadline carries one stream.

The Forecast shows the next 90 days as a shape, and you can widen the outlook to 6 months or 1 year. A smooth Curve traces your workload across the weeks, with one dot for each deadline colored by its Stream, drawn above a Heatmap calendar where the busier days are darker. A locked date draws as a square instead of a dot. A reference list underneath names every deadline in view. It is where you spot the heavy stretch before it comes and decide what to move. Your deadlines are a shape, not a list.

Yes. The Heatmap pages backward and forward about 9 months either way, using the arrows above it, so you can look back over months you have finished or well past the end of your current outlook. The Curve above it does not travel with you. It always reads from today outwards across the span you pick with the 90 days, 6 months, or 1 year buttons, so it stays a picture of what is ahead of you right now.

Yes. To export, open your account page and click Download CSV. You get every deadline you own in a file any spreadsheet opens. This is also a great way to keep local backups. To import, upload a CSV on the same page. Deadlines already in your account are skipped, not replaced. To change one, edit it in the app. To add a copy, clear its ID in the file first.

Yes. The export writes a “Completed at” column and the import reads it back, so a re-imported history keeps the real dates work was finished and the Completed surface keeps its order. A completed row without that column simply stamps the import day.

One account can have up to 1,000 active deadlines, which is well beyond what one person carries. Completed deadlines and anything On Hold don’t count toward that number, so finishing something or setting it aside frees room straight away. You will see where you stand on Add dates before you get anywhere close, and the tool will say so plainly rather than quietly leaving dates out of your Dashboard or Forecast. Streams have their own ceiling, up to 100 active streams, because every one of them shows in the picker and past a point a picker stops being useful. Archiving a stream you no longer use frees a slot, and nothing inside it is lost.

Yes. Every account starts with a 14-day free trial with full access to everything. No credit card is required to start. If the trial ends without a card on file, the subscription simply does not begin, so you are never charged by surprise.

Deadlinewatch is $29 per month. Or $278 a year, 20% off. That is one plan with every feature included. There is no per-seat math and no upsell tier to decode.

There is no free tier. The 14-day trial is the way to evaluate the tool on your own deadlines with nothing at stake. A single paid plan keeps the product focused on the people who use it daily, rather than split across tiers.

Deadlinewatch is built for one person. One seat, no sharing, no assigning work to anyone, and nothing you track is visible to another account. That is deliberate: the deadlines this tool is for are the ones you personally carry, where nobody else is covering for you. If a colleague wants it too, they keep their own account.

Yes. You can cancel from your account page whenever you like, with no retention hoops. Full access continues to the end of the period you paid for. After that, you keep read-only access for 30 days, then 30 more days where you can still export your data, and then the account is permanently deleted. There is no Pause option in this version, and there are no refunds. The free trial is the way to evaluate the tool.

Cancellation moves through clear stages. First a 30-day read-only window where you keep full access to view and export. Then a 30-day window where your data is reachable by export only. After roughly 60 days the account is deleted. At every readable stage you can download a full copy of your deadlines.

If you still have the email address on the account, ask for a sign-in link on the sign-in page. It reaches your account however you signed up, Google and GitHub included.

If you have lost that email address, write from the address you want to use, through the contact form or to contact@deadlinewatch.com. Include the old address, roughly when you signed up, and, if you subscribed, the card brand and last four digits. Once those check out, a notice goes to the old address, and after 48 hours the account moves to the new one. If the old mailbox no longer exists, it can be sooner. Your deadlines stay in your account the whole time and are never sent by email.

No other user. Every deadline and Stream is scoped to your account at the database level, so a request without your session returns nothing. Deadlinewatch is a single-person tool, with no shared boards and no team visibility into your dates.

No. Your deadlines are yours. I do not sell your data, and the product runs on fixed templates rather than a language model, so there is nothing trained on what you enter. You can export everything to CSV whenever you want and take it with you.